Invoice processing needs great attention, and it is one of the most time-consuming processes for any organization. One cannot afford to have errors in generating invoices. Even the minute details matter the most. Accounts and financial teams are constantly dealing with invoices-related activities and do become unmanageable as the business grows. 

With the use of EDI (Electronic Data Interchange), it is easy to generate invoices. The automation of invoice management has benefited companies in multiple ways. Automating supplier invoices eliminates human error, saves time, reduces cost, and manually storing bills and papers. 

Automation and digitalization have become highly crucial for all companies, whether they have high commercial transactions or a small number of day-to-day transactions. 

How to Implement an Automated Invoice System? 

Automated invoice processing uses an automated system to generate invoices, process payments, and populate the data and information regarding the accounts payable. 

With an integrated solution, when a transaction takes place, it gets directly integrated into the organization’s system. One of the plus points of integrated solutions is their feasibility and scalability. An integrated approach is limited to generating invoices and helps manage documents, data, and other important information with the people associated with the firm. 

How are supplier invoices automated with HubBroker?  

When an organization receives an invoice from the outside supplier, we conduct pre-validation in compliance with the legal and technical bindings of the particular country from where the supplier is operating its business. 

Invoices received are thoroughly mapped and tracked to the data structure that your iPaaS can automatically integrate. Accessing our iPaaS solution is very easy, and users can access it through any internet-enabled device. 

The system is safe to use. It protects your data, provides traceability of the invoices, and notifies about all the transactions and invoice generated. It is updated automatically and provides a constant status update for the purchase order and supplier invoice. When the order is processed, the supplier can check the purchase order and issue the invoice using webforms after the confirmation. 

Purchase pay flow  

Our supplier invoice system fully supports the B2B purchase cycle as well. From the moment an order is placed in the managing system, the entire process takes place through an integrated automation invoice. 

Clients are fully updated with the entire purchase order at each step. Everything is fully automated and electronically generated from the order being placed, inventory summary, merchandise destination, and receipt confirmation. 

Suppliers can track the exact details and send messages to inform their clients about the shipping, pricing, payments, and other minute details.